Kroolo

Kroolo is an all-in-one AI workspace that combines projects, tasks, goals, docs, chat, forms, time tracking, dashboards, and automations in a single product. It is positioned for teams and enterprises, with dedicated pages on the site for agencies and real estate organizations. Enterprise search and a library of custom AI agents round out the feature set.

The AI layer is the main draw. Kroolo advertises an AI workflow builder, AI projects, an AI task planner, and an AI dashboard, plus 40+ custom AI agents for day-to-day work. Task management covers dependencies, subtasks, task types, file attachments, and workload views, and automations handle repetitive processes. Import and migration tools are advertised for teams switching from other platforms.

Pricing scales with team size. The Starter plan is free forever and includes one workspace, five projects, unlimited tasks, up to five members, five goals, and generative AI. Plus costs $25 per user per month, raising limits to five workspaces, 50 projects, 20 members, and 100 docs, with a 14-day free trial. Business at $35 per user per month removes most limits. Enterprise pricing is custom and adds SSO, SCIM provisioning, custom roles, US/EU/APAC data residency, project financials, live onboarding and training, and a dedicated customer success manager. The site also advertises 40+ integrations, including Asana, Gmail, GitHub, HubSpot CRM, Outlook, and Google Chat.

Best for

• Small teams of up to five members who want a free workspace with unlimited tasks and generative AI
• Agencies managing multiple client projects across separate workspaces
• Enterprises that need SSO, SCIM, custom roles, and regional data residency
• Teams consolidating separate tools for docs, chat, and project tracking into one product
• Organizations that want AI agents and AI-assisted planning instead of manual setup

Frequently asked questions

How much does Kroolo cost?

Starter is free forever, Plus is $25 per user per month, Business is $35 per user per month, and Enterprise uses custom demo-based pricing. The Plus plan includes a 14-day free trial.

Is there a free plan?

Yes. Starter is free and includes one workspace, five projects, unlimited tasks, up to five members, five goals, five teams, and generative AI.

What platforms can I use Kroolo on?

The reviewed site pages confirm web access. No evidence of iOS, Android, or browser extension availability was visible, so check with the vendor if you need mobile apps.

Which tools does Kroolo integrate with?

The site advertises 40+ integrations, including Asana, Gmail, GitHub, HubSpot CRM, Outlook, and Google Chat/Spaces.

Can I import data from other tools?

Import and migration tools are advertised on the site, but the reviewed pages do not specify which platforms they support. Confirm with Kroolo before committing.

Does Kroolo work offline or offer an open-source version?

No offline mode and no open-source claim were visible on the pages reviewed.

Alternatives

• Jot — if you want docs, spreadsheets, and chat in one workspace without a full project-management suite.
• Muddy — for AI-assisted team collaboration built around messaging and app management.
• Voilà — if you mainly need AI help with writing, brainstorming, and research rather than work management.
• Afforai — if your priority is searching, summarizing, and translating large document sets.
• FormNX — if forms are the core need and you want a dedicated builder rather than an all-in-one workspace.